One of the most challenging parts about planning your wedding is managing your emails.  Here are tips to keep your inbox organized.


You need a separate email account for wedding planning.

When my sister was planning her wedding I went to a wedding fair with her.  I had to give them my email address when I bought the ticket.   The number of emails I received afterwards was insane.  Some wedding companies sent me a new email every single day!This is how I learned you need a separate email dedicated to wedding planning.   

Use your wedding hashtag, wedding date, or a special phrase as your address.  Gmail’s ability to tag and sort emails from your phone on the go is the best for staying organized.  You can also use Google’s other products to be organized.  Use Drive to keep track of all important documents you receive, Calendar to keep track of meetings, Sheets for your wedding finances, and Tasks to make sure you get everything done on time.

Use the wedding vendor’s contact page to email them.

 It’s tempting to message wedding pro’s right from Facebook, Instagram, or text.  It’s 100% easier to keep your wedding communication all in one place, in your wedding email.  This saves you from searching for price quotes and info across multiple inboxes. 

Go to the vendor’s website.  Have a good look around to make sure you absolutely love them.  Then use their contact form.  Wedding professionals check their email frequently.  We’re excited to read new messages and connect with you!  PLUS we use contact form info and email tags to help us stay organized, which benefits you.

Monitor your spam and add favorite vendors to your contacts.

It’s extremely common for emails from potential wedding vendors end up in your spam folder.  Especially if the vendor sends things like a price list as an attachment when you inquire.  Your email provider will most likely flag it as spam if you don’t have frequent contact history with the vendor.

I use a professional, secured domain email account.  I’ve had the same account for over 5 years.  I have credentials as a safe no spam sender.  I usually still have my emails to couples go to spam until they add me to their contacts.

3 Email Tips For After You Book Your Vendors

Unsubscribe to newsletters you don’t need. 

Hit unsubscribe on newsletters for all vendors you don’t need.  It prevents you from staying on mailing lists as an interested couple and keep your inbox from being full of  useless emails.

Let vendors know if you’re not interested in their services.

Before you move into final wedding planning tell any vendor you had a personal consult with that you chose not to hire them.  If you ghost vendors they’ll keep sending follow up emails, so letting them know not to email you anymore will also help keep your inbox organized.

Once you book your vendors be clear on contact preferences. 

If you like using texts or the phone instead of email, be upfront about this.  If you love email most, let your vendors know.  When all your wedding vendors know the best way to contact you, it helps everyone stay organized.

wedding portrait with the washington ave bridge in the background



 Bonus link: Try The Wedding Hashtag Generator   

I’m a Minnesota wedding photographer who wants to help you get organized.  If you’re interested in talking about wedding photography you can send me a message HERE .